Tip 24. Use a desktop search program
Even if you organize your e-mails properly, it can take time finding an e-mail you remember only vaguely in the back of your mind. And perhaps you didn’t actually put your thoughts into an e-mail, but you used a Word document instead, which you’ve forgotten about.
To quickly find e-mails and other documents that contain the keywords for which you want to search, you can download and install free search programs that you can use from your computer’s desktop.
These programs instantly search e-mails, e-mail attachments, Word documents, PDFs, Excel spreadsheets, PowerPoint presentations, and other formats, stored anywhere on your computer’s hard drive.
Popular examples include Google Desktop and Copernic Desktop Search.
Search the Internet for instructions on how to download, install, and use these tools. They can save you a lot of time finding the file you need in a hurry.
Most operating systems also have this feature. In Windows XP, go to “Start” and select “Search”. Choose “Documents” or “Files and Folders” and type the word for the program to search.
For Macintosh OS 10, simply click on the “Spotlight” icon on the top right of the menu bar and type the word or phrase.